Accounts & Payroll Administrator Urgently Needed in Toronto 家和

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Community Family Services of Ontario offers linguistically sensitive and culturally responsive counselling, family services, newcomer settlement, and disabilities and special needs services to enhance the functioning and the quality of life of individuals and families.

 

Position Title:    Accounts & Payroll Administrator

Position Type:   Temporary Full-Time, 6 months with possible extension

Supervised by:   Finance and Administration Officer

Apply by e-mail: info@cfso.care

 

Reporting to the Finance and Administration Officer, the Accounts & Payroll Administrator is responsible for preparation and processing of all payable/receivable transactions, payroll, reconciliations, CRA remittance, and support for monthly reporting and audit.

 

 

MAJOR RESPONSBILITIES

 

1.  Accounts Payable/Receivable

•    Set up a QuickBooks structure to document and track transactions, and facilitate formulaic allocation of transactions across multiple funders

•    Manage weekly activities for Accounts Receivable and Accounts Payable via QuickBooks

•    Manage the preparation, validation and distribution of Accounts Receivable processing reports

•    Prepare the budget, cash forecast monthly, and funders' reports for individual funders accordingly to their quarterly and annual schedules

•    Assist in the preparation of internal financial statements and reports, maintaining the highest quality, reliability and accuracy

•    Manage monthly and year-end closing processes, including reconciliations and analysis of related receivables, payables and other GL accounts

•    Follow policies and procedures over the Accounts Receivable and Financial Reporting process

•    Maintain internal controls over financial reporting

•    Other related duties as assigned

 

2.  Monthly Reconciliations and Journal Entries

•    Reconcile and analyse monthly balance sheet accounts to ensure accuracy of account balances including short-term investments, prepaid accounts, other receivables, accrued liabilities, accrued purchases and unearned revenue.

•    Investigate any large or unusual balances and provide explanations for Executive Director and Board of Directors.

•    Prepare monthly bank reconciliations to ensure cash transactions recorded are complete and accurate.

•    Maintain a master list of manual journal entries and prepare monthly journal entries as required along with supporting documents for the Executive Director and Board of Directors to review to ensure accuracy of assets and completeness of payables.

•    Manual journal entries include record of:

o   Semi-monthly payroll and benefits payments

o   Monthly amortization of rental incentives and capital assets

o   Investment interest when short term investment matures and interest is paid out

o   Bank fees, interest charges, credit card charges and payroll service charges

o   Record HST payable, receivable

3.  Payroll

•    Process full-cycle payroll in HRIS CCIM according to government legislation and company policies in a timely and accurate manner.

•    Other duties as required.

 

QUALIFICATIONS

•    Accounting degree from University or Advanced Diploma from recognized College

•    Relevant experience in the non-profit sector

•    Experience working in setting with multi-funding sources an asset

•    1-2 years of payroll experience an asset

•    Experience/knowledge of Canada-wide payroll legislation and regulations

•    Thorough knowledge of QuickBooks software

•    Knowledge of HRIS CCIM an asset

•    Proficient with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

•    Ability to handle multiple requests and work in a fast paced office environment

•    Demonstrates a “can-do” attitude.  Results-driven.

•    Highly analytical and detail oriented, with the ability to analyze and organize information

•    Excellent time management, able to work under pressure and meet deadlines

 

Community Family Services of Ontario is an inclusive employer and community service provider.

Accommodation is available under the Ontario Human Rights Code.